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Date Revised: 6-20-2014
Summary: To establish operating policies for the state extension office complex, buildings
The director of the physical plant is designated as the building manager.
The director of the physical plant is responsible for all building and grounds maintenance
operations. Maintenance problems should be reported to the office of the director
of the physical plant (ext. 2275). Routine matters should be reported via electronic
mail. Report via phone only in emergencies.
The building will be open from 8:00 a.m. until 4:30 p.m. on regular business days.
Custodial personnel will be in the building until midnight on regular business days.
Prior to 8:00 a.m. and after 4:30 p.m. and on weekends and holidays access to the
building may be gained only by use of a magnetic card and card readers located near
the door to the right (south) of the main entrance, and the card reader located on
the south (or rear) door. All visitors must enter though the main entrance. This
is the entrance facing University Avenue.
• The parking lot in front (west side) of the main building is for visitors parking,
with the exception of twenty spaces that are marked for employee parking. The employee
and visitor parking are separated by a solid red line. The employee parking is on
the south end of the parking lot. Four spaces are marked for visitors with disabilities
who have appropriate authorization to park in these reserved areas.
• Employees - Parking permits will be issued and must be appropriately displayed in
the vehicle. Parking permits can be obtained from the office of the Director of the
physical plant. Parking areas are located south of the building and between the front
of the building and University Avenue, except those marked specifically for visitors.
Six spaces are marked for employees with disabilities who have appropriate authorization
to park in these reserved areas, and are located in the south parking lot.
• Secured Parking - A fenced, secured parking area located south of the main building
and adjacent to the print media center is intended for University-owned vehicles and
for the personal vehicles of persons traveling in University vehicles, who will be
returning late or will be out overnight. Others may obtain permission from the building
manager to park overnight in this area on a space available basis. University-owned
vehicles should be parked in the secured lot at all times.
Building security is handled on a contract basis by the University Police at the University
of Arkansas at Little Rock. Security officers make regular patrols of the Extension
facility and are available for emergency situations when needed. For emergency assistance,
call the office of the director of the physical plant (ext. 2275). When appropriate,
the University Police may be called direct at 569-3400, but the office of the director
of the physical plant must also be notified.
The South (rear) and West (near the main entrance) doors are magnetic locked doors.
You must have a magnetic card to enter these doors. They are locked at all times.
Do not allow anyone to enter the building through these doors who is unknown to you
and who is not an Extension employee. All visitors should be directed to enter through
the front entrance.
Surveillance cameras are operational on the parking lots, all external doorways and
in all entry hallways on a 24-hour basis.
• Firearms - Possession of firearms in any state building or educational facility
is prohibited by law. Employees found in possession of firearms are subject to disciplinary
action up to and including termination.
• Fire Regulations - Fire regulations require that certain doorways be closed at all
times. (These doors are equipped with an automatic closer.) All personnel are expected
to observe these regulations.
• Magnetic Cards - Cards will be issued by the director of the physical plant to all faculty and to
others on an as needed basis.
• Room Keys - Keys will be issued by the director of the physical plant to all faculty and to
others on an as needed basis.
In case of an emergency the following steps should be taken:
If it is life threatening, call 911. Notify the Physical Plant at Ext. 2275 immediately
following your call to 911.
If someone is in a building appears to be acting strange, violent, or lost, call the
Physical Plant at Ext. 2275.; If there is no response when you call the Physical Plant,
call the UALR police at 569-3400.
If you smell smoke or gas, or see water overflowing in a building, call the Physical
Plant at Ext. 2275. If there is no response, call Ext. 2250.
If a circuit breaker is thrown, do NOT attempt to reset it. Call building maintenance
at Ext. 2335. If there is no response, call Ext. 2254 and have maintenance paged.
If there is no response, call Ext. 2275.
There are people unfamiliar to Extension who rent the use of our facility rooms.
Be observant and use good judgment. All non-Extension personnel should enter through
the front entrance ONLY. Do NOT allow anyone to enter the building using your key
cards or office keys.
If something is stolen from you, contact the Physical Plant at Ext. 2275 as soon as
possible. We will assist you in contacting the police and taking whatever other action
Purpose: Maintain a repair and replacement reserve fund for the meeting rooms effective
Extension faculty and staff use of the educational wing will be charged to their departments'
Org. number and a department, grant, or indirect fund will be needed to be assigned
to hold room reservations.
The Program and Staff Development Section will pick up the cost of meeting rooms/auditorium
and equipment rates for in-service training.
When multiple sections use the educational wing together, they will have to decide
whose budget to charge it to.
Meeting rooms/auditorium and equipment rates will be charged according to the charts
Use of conference rooms located on each floor and the auditorium and meeting rooms
in the educational wing must be scheduled by the receptionist. For the educational
wing, priority will be given to official extension meetings. Others may use the facility
on a space available basis. Appropriate fees may be charged for use by non-Extension
No food or drink is allowed in the auditorium at any time.
No fee will be charged for conferences scheduled and attended by Extension employees.
Non-U A campuses and partner agencies will be charged a $ 25.00 fee in addition to
the meeting room rate for each half day that satellite downlink services are required.
No fee will be charged for conferences scheduled and attended by Extension employees.
No fee will be charged to other U.A. System campuses for the use of the compressed
video facilities, with the understanding that they, in turn, will not charge the C.E.S.
for use of their facilities. No technician will be provided by the C.E.S. to facilitate
Non-U A campuses and partner agencies will be charged $50.00 per hour for educational
use and $100.00 per hour for staff meetings and other non-educational use.
Private businesses will be charged $200.00 per hour.
Technician fees will be $20.00 per hour during normal working hours; $30.00 per hour
on nights and weekends.
A technician must be scheduled a minimum of two weeks in advance. Scheduling of a
technician is based upon availability and is not guaranteed.
Contact the Department of Information Technology at 671-2192 for compressed video
use or rental. Contact Communications and Marketing at 671-2127 for satellite downlink
use or rental.
A canteen and employee break area is located on the first floor. Employees are expected
to utilize this area for rest breaks. The lobby area should be reserved for visitors
only. Liquids taken from the canteen area must be in a covered container.
The carrying of open beverage cups in hallways is prohibited. This is necessary to
protect the hallway carpets from unnecessary stains.
Extension owned refrigerators and microwave ovens are placed at various locations
in the building for employee use. Refrigerators will be cleaned each Friday. Items
left in the refrigerators will be discarded at that time.
Personal radios and television sets are permitted in private offices only. The use
of electric space heaters is prohibited.
Door signs identifying offices and personnel assigned are affixed by building management.
No other signs are authorized without permission from the building manager.
Hallways, doors and stairways must be kept free of any obstructions that might inhibit
passage. No additional locks, hooks or attachments shall be placed upon any door
or window of the building. No items will be attached to lobby or hallway walls or
doorways without permission from the building manager.
Pictures, certificates, plaques, etc., may be hung in private offices at the discretion
of the occupant if the size and weight of the item can be supported with picture hooks
or small nails. Items requiring screw anchors, toggle bolts or molly bolts are not
permitted. Shelving may not be attached to the wall.
Live plants are allowed in private offices and public spaces in the building. All
plants must be located inside solid containers with saucer to hold water. Employees
are encouraged to take care when watering plants to avoid spillage.
The routine placement of live plants will not be allowed on secretarial work stations
with wood surfaces. They may be used in other locations within the secretarial work
area, as long as they do not give a cluttered appearance.
Seasonal plants and cut flowers received as gifts to secretarial staff will be allowed
on work stations.
The official bulletin board is located in the hallway near the south entrance of the
building. Other materials may be posted on the bulletin board located in the canteen
All faculty and staff must obtain a Cooperative Extension Service photo identification
card to utilize certain services of the U.A.L.R. campus. Cards may be obtained at
the Reception Services Desk in the U.A.L.R. Donaghey Student Center.