UACES Facebook Policies and Procedures
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Policies and Procedures

 Below are official procedures for County 76.

I. DEATH OF A COUNTY 76 MEMBER

In the event of the death of a County 76 member:

  1. A contribution to the Janet B. Carson Scholarship Fund will be collected at the next scheduled County 76 meeting.
  2. A contribution to the Janet B. Carson Scholarship Fund will be collected at the next scheduled County 76 meeting.
  3. A card will be sent to the family by the County 76 secretary.
  4. A card will be sent to the family by the County 76 secretary.

 II. POLICY FOR HANDLING PAYMENTS TO MASTER GARDENER, ROOKIE AND MENTOR OF THE YEAR AWARD WINNERS

  1. Within ten days after the Master Gardener State Conference the Recruiting, Retention and Recognition (RRR) Project Chair will provide to the County 76 Treasurer the name, address and county of the Master Gardeners of the Year, Rookie, and Mentor of the Year award winners who attended the state conference. 

    The Treasurer will email the Horticulture AOS asking to have the amount of the reimbursement credited back to the award winner according to the payment policy set by Extension to pay the conference registration fee in the amount required to offset the award winner’s conference basic registration.

    The RRR Project Chair will email the winner when advised by the Horticulture AOS that the credit has been issued.
  2. No reimbursement will be made if a winner did not register and attend the Master Gardener State Conference.
  3. The PNG Leadership Project Chair will notify the Horticulture AOS within ten
    days of the PNG Leadership conference of the Project of the Year and
    Excellence in Education award winners who presented at the conference and
    request the Horticulture AOS transfer $100 from the County 76 CES account to
    the CES county depository account. The Chair should also notify the County 76
    Treasurer of the request for the money transfers. PNG Leadership chair will send
    emails to the county staff chairs and secretary informing them of the transfer of

III. POLICY FOR CHANGE TO A PROJECT'S STRUCTURE

In the event a County 76 project wants to change their project's structure, the process would be:  

1)Present to project members for their opportunity to review, voice their opinion and vote. Voting on changes will be only by members of the project, majority vote of all votes cast. [Example, ten project members cast votes six or more support the changes, the change passed.]

2) After passage by the project members, submit a request to the Executive Board to place the change on their agenda for review. After the Executive Board has reviewed the requested change, any comments regarding approval or disapproval will be communicated back to the Project.

         3) When approved by the Executive Board, changes may be implemented.

IV. POLICY FOR HANDLING PAYMENT FOR MEALS FOR AWARD WINNERS AND GUESTS

  1. If a meal is served in conjunction with the Award ceremony at a Master Gardener State Conference, the Recruiting, Retention and Recognition (RRR) Project Chair will provide to the County hosting the conference the name and meal selection (if applicable) of the winnersof the Master Gardener, Rookie, and Mentor of the Year and up to one guest of the winner.  RRR will request the County 76 Treasurer to request a County 76 CES account transfer to the Master Gardener CES account to pay for the meals (based on meal charge defined by County hosting the State conference).
  2. If the Award winner has registered for the conference, their meal SHOULD NOT be included with this notification as it is already included in their registration.

V. POLICY FOR HANDLING PAYMENT FOR MEALS FOR SCHOLARSHIP WINNERS AND GUESTS

  1. If a meal is served in conjunction with the Award ceremony at a Master Gardener State Conference, the Past President (Scholarship Committee Chair) will provide to the County hosting the conference the name and meal selection (if applicable) of the County Sanctioned Project and High School Scholarship recipients and up to two guests of the High School Scholarship recipient. The Past President will request the County76 Treasurer request a County 76 CES account transfer to the Master Gardener CES account to pay for the meals (based on meal charge defined by County hosting the conference).
  2. If the individual receiving the County Sanctioned Project Scholarship is a registered conference attendee, his/her meal SHOULD NOT be included in this notification.as it is already included in their registration.

 

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