Policies and Procedures

 Below are official procedures for County 76.

I. DEATH OF A COUNTY 76 MEMBER

In the event of the death of a County 76 member:

1. a contribution of $25.00 will be made from the treasury to the Janet B. Carson Scholarship Fund.
2. a card will be sent, to the family, by the County 76 secretary.
3. an email will be sent, to the membership, by the County 76 secretary, notifying them of the passing of a fellow member.

 II. POLICY FOR HANDLING PAYMENTS TO MASTER GARDENER, ROOKIE AND AGENT OF THE YEAR AWARD WINNERS

1. Within ten days after the state conference the Recruiting, Retention and
   Recognition (RRR) Project Chair will provide to the County 76 Treasurer the
   name, address and county of the Master Gardeners of the Year and Rookies of
   the Year award winners who attended the state conference. The Treasurer will
   prepare checks in the amount required to offset the award winner’s MG basic
   conference early registration fee, up to but not more than $100. The RRR
   Project Chair will prepare notes and supply the notes to the Treasurer to be
   mailed with the checks.
2. Also within ten days of the conference, the RRR Project Chair will notify the
   Treasurer the names and counties of the Agent of the Year award winners who
   attended the conference and the amount of the MG basic conference early
   registration fee they need to be reimbursed, up to but not more than $100. The
   RRR Project Chair will request that the Treasurer email the Horticulture AOS
   asking to have the amount of the reimbursement transferred from the County 76
   CES account to the award winners county CES county depository accounts. The
   RRR Project Chair will email the winners county staff chair and the secretary
   alerting them to the transfer.
3.  The PNG Leadership Project Chair will notify the Horticulture AOS within ten
   days of the PNG Leadership conference of the Project of the Year and
   Excellence in Education award winners who presented at the conference and
   request the Horticulture AOS transfer $100 from the County 76 CES account to
   the CES county depository account. The Chair should also notify the County 76
   Treasurer of the request for the money transfers. PNG Leadership chair will send
   emails to the county staff chairs and secretary informing them of the transfer of
   funds.

III. POLICY FOR CHANGE TO A PROJECT'S STRUCTURE

In the event a County 76 project wants to change their project's structure, the process would be:  

1) Present to project members for their opportunity to review, voice their opinion and vote. Voting on changes will be only by members of the project, majority vote of all votes cast. [Example, ten project members cast votes six or more support the changes, the change passed.]

2) After passage by the project members, submit a request to the Executive Board to place the change on their agenda for review. After the Executive Board has reviewed the requested change, any comments regarding approval or disapproval would be communicated back to the Project.

3) When approved by the Executive Board, changes may be implemented.