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Date Revised: 9-22-2006Supersedes: 7-1-2006
Summary: Establishes a procedure for carry over of unrestricted funds.
At least annually, the Director of Financial Services will provide all financial managers
a report that presents the amount of unused maintenance and operating funds subject
to carryover to the subsequent fiscal year. This amount will include 100% of remaining
general operating funds after all year end transactions are posted, plus 50% of unused
(state-funded) budgeted classified salary dollars and 100% of unexpended salary dollars
for program techs and program associates.
If the proposed carryover amount is 10% or less of the current fiscal year maintenance
and operating budget, no explanation is necessary, and the funds will carryover to
the next fiscal year to be spent at the discretion of the financial manager. If the
proposed carryover is greater than 10% of the current year budget, the financial manager
must provide written explanation of how the funds will be used. This explanation
should relate to the entire amount of the proposed carryover, not just amounts over
10%. More detailed instructions will accompany the proposed carryover reports distributed
by the Director of Financial Services each year.
Upon approval by the Associate Vice President for Agriculture – Extension, Financial
Services will load the carryover amounts into the system. Notification of action
taken will be sent to all financial managers.
If circumstances occur whereby during the year a rescission of budgeted funds is necessary,
the rescission will be made from current year funds and not the carryover funds.
County fund carryover amounts will be used only for program expenditures in the county
in which the funds were originally appropriated.