Request for Qualifications	PURCH-308 9-1-2009
Issue Date:	Bid Opening Date:
Bid Number:	Bid Opening Time:
Bid Subject:	Type of Contract:
Submit Bids to:	U of A Cooperative Extension	Ship FOB Destination To:
Financial Services, Room 209
2301 South University Avenue
Little Rock, AR 72204-4940
ATTENTION:	Jo Ann B. Fish
GENERAL DESCRIPTION:
DELIVERY:
(Indicate delivery time for goods and services)
Bid envelope should be properly marked as to bid number, date, and hour of bid opening, and bidder’s return address. Bids must be submitted to financial services/purchasing section on or before bid opening time and date to be accepted.
Company Name:	Name:
Address:	Title:
Address:	Phone:
Phone:	Signature:
FAX:	Bid must be signed in ink. Unsigned bids will not be
considered.
Federal Employer ID#	OR Social Security Number
STANDARD TERMS AND CONDITIONS
GENERAL: Any special terms and conditions included in the RFQ override these standard terms and conditions. The standard terms and conditions along with any special terms and conditions become part of any contract entered into pursuant to acceptance by the University of Arkansas Cooperative Extension Service (U of AR Cooperative Extension) or any or all parts of a bid response. ACCEPTANCE AND REJECTION: The U of AR Cooperative Extension reserves the right to accept or reject all or any part of a bid or any and all bids, to waive minor technicalities, and to award the bid to best serve the interests of the U of AR Cooperative Extension and the State of Arkansas. Award will be made on an all-or-none basis, by line item, grouped items, or sections whichever is in the best interest of the U of AR Cooperative Extension. BID SUBMISSIN: Bids must be submitted to the University of Arkansas Cooperative Extension Service, Financial Services, on the RFQ form, with attachments when necessary, on or before the date and time specified for bid opening. Failure to use and submit the RFQ form may result in rejection of the bid. Each bid submitted must be in a separate envelope completely and properly identified with the bid number and the bid opening date and time. LACK OF FUNDS: The U of AR Cooperative Extension may cancel a contract to the extent funds are not longer available for expenditures under said contract. Any delivered but unpaid goods will be returned in normal condition to the contractor by the U of AR Cooperative Extension. If the U of AR Cooperative Extension is unable to return the commodities in normal condition and there are no funds legally available to pay for the goods, the contractor may file claim with the Arkansas Claims Commission. If the contractor has provided services and there are no funds legally available to pay for the services, the contractor may file claim also. DISCRIMINATION: In order to comply with the provisions of Act 954 or 1977 relating to unfair employment practices, the bidder agrees as follows: The bidder will not discriminate against any employee or applicant for employment because of race, color, national origin, religion, gender, age, disability, marital or veteran status, or any other legally protected status; In all solicitations or advertisements for employees, the bidder will state that all qualified applicants will receive consideration without regard to race, color, national origin, religion, gender, age, disability, marital or veteran status, or any other legally protected status; The bidder will furnish such relevant information and reports as requested by the Human Resources Commission for the purpose of determining compliance with the statue; Failure to comply with the statue and/or the rules and regulations promulgated there under and this nondiscrimination clause shall be deemed a breach of contract, and the contract may be canceled, terminated or suspended in whole or in part; The bidder will include the provisions of items a. through d. in every subcontract so that such provisions will be binding upon such subcontractor or vendor.
INVOICING: The University of Arkansas Cooperative Extension Service payment terms are Net 30 days after receipt of a proper invoice, unless otherwise noted. The contractor shall be paid upon completion of all the following: Submission of an original of a properly itemized invoice showing the bid number and purchase order number, Delivery and acceptance of all commodities, and Proper and legal processing of the invoice by all necessary state agencies. Invoices must be sent to the attention of the U of AR Cooperative Extension Service, Financial Services, Accounts Payable.
BRAND NAME REFERENCES: The U of AR Cooperative Extension reserves the right to determine whether an alternate offered equals and meets the standards of the item specified. The bidder may be required to submit additional descriptive material and information for the purpose of making a determination. By submission of a bid, the bidder guarantees that the product offered will meet or exceed specifications identified in the RFQ. If the bidder takes no exception to specifications or reference data set forth in the RFQ, they will be required to furnish the product accordingly as specified. AMENDMENTS: A bid cannot be altered or amended after the bid opening except as permitted by regulation. STATE PROPERTY: Any specifications, drawings, technical information, dies, cuts negatives, positives, data or any commodity furnished to the contractor hereunder or in contemplation hereof or developed by the contractor for use hereunder shall remain property of the U of AR Cooperative Extension and the State and shall be kept confidential, used only as expressly authorized, and returned to The U of AR Cooperative Extension at the contractor’s expense. Commodities must be properly identified by description when returned. PATENTS OR COPYRIGHTS: The contractor agrees to indemnify and hold The U of AR Cooperative Extension harmless from all claims, damages, and costs, including attorney’s fees, arising from infringement of patents or copyrights. ASSIGNMENTS: Any contract entered into pursuant to the RFQ is not assignable nor the duties there under delegatable by either party without the written consent of the other party of the contract. OTHER REMEDIES: In addition to the remedies outlined herein, the contractor and The U of AR Cooperative Extension have the right to pursue any other remedy permitted by law or in equity. CONTINGENT FEE: The bidder guarantees that he has not retained a person to solicit or secure the contract upon agreement or understanding for a commission, percentage, brokerage, or contingent fee, except for retention of bona fide employees or bona fide established commercial selling agencies maintained by the bidder for the purpose of securing business. ANTITRUST ASSIGNMENT: As part of the consideration for entering into any contract pursuant to the RFQ, the bidder named on the front of the RFQ acting herein by the authorized individual, its duly authorize agent, hereby assigns, sells, and transfers to The U of AR Cooperative Extension all rights, title, and interest in and to all causes of action it may have under the antitrust laws of the united States or this State for price fixing, which causes of action have accrued prior to the date of this assignment and which relate solely to the particular goods or services purchased or produced by The U of AR Cooperative Extension pursuant to this contract.
The Arkansas Cooperative Extension Service offers its programs to all eligible persons regardless of race, color, sex, gender identity, sexual orientation, national origin, religion, age, disability, marital or veteran status, genetic information, or any other legally protected status, and is an Affirmative Action/Equal Opportunity Employer.